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Switched from QuickBooks to a spreadsheet for my crew's payroll and it actually worked out
I was paying $65 a month for QuickBooks just to track hours and cut checks for my 4 guys. Last month I said screw it and built a simple Google Sheet with formulas for overtime and tax stuff. Took me 2 hours to set up but now I save that $65 every month and I spot mistakes way faster. Has anyone else gone back to basics like this and found it easier?
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wesley_adams26d ago
...and honestly, that's exactly what happened with me too. I had a similar setup for my small crew a few years back. I used a shared Google Sheet with drop-down menus for job codes and a running total column that flagged anything over 40 hours. The best part was being able to glance at the whole week's payroll on one screen instead of clicking through different screens in QuickBooks. You're right that the formulas take care of the hard part, and when my guys started entering their own hours I cut my Friday night work down to maybe 20 minutes.
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river_allen26d ago
The "spot mistakes way faster" part is what got me. I did the same thing with my books and realized I was catching errors in real time instead of finding them weeks later in QuickBooks. The formulas do the heavy lifting without all the extra fluff the software shoves at you. Plus when you need to tweak something it takes 10 seconds instead of digging through menus. It's kind of wild how much easier things got when I stopped paying for something that was making the simple stuff complicated.
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uma_ellis26d ago
The "finding them weeks later" part hit home for me because I once spent a whole Saturday afternoon chasing a decimal that was off by one spot. My dog sat there the whole time just staring at me like I was losing my mind which I probably was.
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