Our remote team's AI scheduler actually listens to our time zones

I work with people across four different time zones, and setting up meetings was always a headache. Last month, our company rolled out this AI tool that checks everyone's calendars and preferences. It suggests slots that work for everyone, even accounting for lunch breaks and local holidays. At first, I thought it would be rigid, but it learned our habits over time. Now, we spend maybe five minutes a week on scheduling instead of half an hour. It's not perfect, sometimes it picks odd times, but overall it's a quiet win. I just wish it could also remind people to actually show up.

2 comments

2 Comments

kevin_west20h ago

Doesn't it feel a bit invasive having an AI dig through everyone's calendars? We used one that kept putting meetings right after lunch when half the team is usually sluggish. It saved time but also ignored how people actually work best. The quiet win came with a side of quiet surveillance.

kaih9416h ago

Ugh, we fixed that by having everyone block personal focus time. The AI learned to work around our real rhythms instead of ignoring them.